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Events Help

Help Articles for the BAFTA Events Management System

How to Set Event Availability Tags

Events can sell out quickly on the BAFTA Events platform and it can be useful to signpost how many tickets are still available to end Users.

Admins have the option of surfacing the Availability Status of an Event on the homepage and Event Detail page. This will appear to Users as a tag on the Event image, stating information such as Low Availability or Limited Availability.

The functionality is primarily set at the Branch level, but can be overridden on a per Event basis if specific parameters are required.

Step One: Set at Branch Level

  1. Log in to the Events Admin interface. 
  2. Select System from the header tabs. 
  3. Select Branches from the drop-down menu. 
  4. Navigate to the respective Branch and select Edit from the Actions menu. 
  5. Navigate towards the bottom of the Basic Details section. 
  6. Select Yes on the Display Low/Limited Availability Tags drop-down. 
  7. Input the percentage an event should be sold out to flag as ‘Low Availability’. 
  8. Input the percentage an event should be sold out to flag as ‘Limited Availability’. 
  9. Review, and Save & Close. 

Step Two: Set at Event Level

  1. Select Events from the header tabs. 
  2. Select Events from the drop-down menu.
  3. Navigate to the respective Event and select Edit from the Actions menu on the left hand side.  
  4. Navigate to the bottom of the Basic Details section. 
  5. Select Yes or Default on the Event Status drop-down. Default will match the Branch settings – select Yes to set Event specific parameters that will override the default.
  6. Input percentage the event should be sold out to flag as ‘Low Availability’. 
  7. Input percentage the event should be sold out to flag as ‘Limited Availability’. 
  8. Review, and ensure to Save & Close. 

Tip – Use the Admin Booking functionality to mostly sell out the Event and test that the tags appear as expected.